A Promisory Note for Tuition Fee with Partial Payment is a formal, written agreement between a student (or their parent/guardian) and an educational institution where the student agrees to pay the full tuition fee, but only a portion is paid upfront. The remaining balance will be paid over time, according to agreed-upon terms. Here are two sample notes for your help.
#1
Re. Promissory Note for the Payment of Tuition Fee for the Spring Semester [mention the semester number] for the session [mention your session for the program]
Dear [Name], I am [mention your name], from the [mention your semester], [mention your program and department]. I hereby acknowledge that I have been accommodated by the prestigious institute of [mention the institute’s name] for the semester [mention the semester]. I have been enrolled this semester on a partial tuition fee payment, and the remaining amount will be paid in instalments.
I cannot submit my full fee at once due to the financial challenges I have been facing. Moreover, I was recently fired from my workplace, as the employer has been downsizing and laying off many employees. Unfortunately, I am one of the employees who lost their jobs due to the recent wave of layoffs.
I am struggling to meet my expenses, and for the sake of my education, I don’t want to freeze my semester or delay my education. Therefore, I requested the institute’s management, which agreed to partially pay my tuition fee and pay the remaining charges in instalments. In this promissory note, I formally promise to repay the outstanding payment with the following terms and conditions.
The repayment will be done according to the terms mentioned below:
- Total Tuition Fee: The total tuition fee is [mention the total amount], which I should pay for the current semester [mention your semester], in [mention the year].
- Partial Advance Payment of Tuition Fee: I will make the partial payment of the tuition fee in advance. An amount of [mention the amount] will be paid in advance on [note the date].
- Instalments: The outstanding amount, which is [mention the remaining amount], will be paid in five equal instalments. The first instalment will be paid in [mention the month], and the last instalment will be paid in [mention the month].
- Interest: According to the institute’s rules and policy, 5% interest has been added to the total outstanding payment. However, further changes in the rules will not be implemented in the current interest rate and instalment plan.
- Extra Charges in Case of Late/Missed Payment: Extra charges will be applied according to the policy mentioned in the attached file.
- Can an instalment be late or not paid? In case of nonpayment or noncompliance with the payment rules, [name of the institute] reserves the right to take legal or institutional action to recover the payment.
These rules and terms are the promised conditions stipulated between the institute and me, and I promise to comply with them. I hereby admit to any legal or disciplinary action on the part of the institute if I do not abide by the terms and conditions.
Moreover, the institute also reserves the right to cancel my degree, withhold my educational certificates, or withhold the release of my transcript if I do not comply with the policy and repay according to the rules mentioned above.
I thank [mention the institute’s name] for their cooperation and kindness. I assure them I will perform academically and follow the rules while repaying the outstanding tuition fee. I have attached the letter of approval and my statement. I have also enclosed other required documents and a signed copy of the affidavit.
Thank you.
Regards,
[Your Name]
[Registration Number]
[Department]
Sample #2
Re. Promissory Note for Partial Tuition Fee Payment
To Whom It May Concern,
Regarding the above subject, this letter is a promissory note promising to repay the outstanding tuition fee. I have paid the tuition fee for my current semester, partially due to the financial challenges I have been facing.
The [mention the institute’s name] accommodates students who cannot afford to pay full fees by offering them partial tuition fees in advance and the remaining charges in instalments.
In this letter, I admit that I have made the partial payment of [mention the amount] and am liable to pay the remaining amount in six instalments before the semester ends. However, the instalment plan is stipulated by a 5% interest rate, which is included in the total payment announced by the Accounts Office.
I promise to pay the outstanding amount with an interest rate of six per cent. I will pay an authorised fine if I pay late or miss any payments. Moreover, if I do not pay the amount, the institute reserves the complete right to withhold my degree and documents or bring any legal charges against me according to the law.
I am very thankful to the [Name of the institute], which allowed me to enrol for the semester by paying a partial tuition fee and repaying the outstanding amount in instalments. Thank you so much for your cooperation.
Enclosure: please find copies of my documents and other required material, along with a signed affidavit.
Kind Regards,
[Name]
[Roll #]
[Semester #]
[Program]
[Department]
[Institute’s Name]
